QS-BelegData capture from structured forms.
Windows Server 2008/2012/2016/2019/2022
QS-Beleg is especially designed for tasks where forms are completed and then collected, e. g. recording working hours, market research, recording requests, orders etc. QS-Beleg can be used in many lines of business. Our system reads not only marked fields and barcodes, but also machine printed and hand printed characters. The scanner and program are very easy to use. QS-Beleg gives you the possibility of combining and positioning any kind of field on just one form.
The graphical editor is used to design different masks for individual forms. Modifications for old or new forms can be done easily.
Drawing masks is similar to operating a drawing program. You can read and test initial forms right on the screen which allows you to make modifications and further tests easily.
The software component “Recognition” is used for reading large quantities of forms. The user scans the forms and starts the recognition.
The recognition is done automatically by using the mask previously created in the graphical editor. In daily routine the recognition is easy to handle and very efficient and flexible to configure.
Recognition for specific applications can be integrated easily. In addition, multi page forms can be read and recognized. The scanned images are saved as tif files.
After the recognition the results are imported into the correction application. The results are shown on a form similar to the original form including the saved image. They can be corrected easily. After the verification the results are exported according to the application.
The verification application shows the recognized information and indicates possible errors. In addition to the fields containing the information, the program displays a part of the scanned form, so viewing the paper original is not necessary. This allows easy control, correction or addition of information.
Integration into archive systems
An archive index can be created to archive images and data afterwards. QS-Beleg can be used together with archive systems where scanning is done initially.
QS-Beleg is used as recognition server, the results are sent to an existing or new application. The images are saved by the archive system and indexed using the data provided by QS-Beleg. This means that high costs for manual typing of index data are not necessary.
Conventional forms containing mark fields can be read and recognized as well. If these forms contain fields in drop out color, the empty form is added in binary copy before archiving in order to make fields and marks visible on the image in the archive.
Specific tasks require individual solutions. Due to client specific processing of the recognized data, the results can be greatly improved. We cannot guarantee 100% perfect results, however. When using QS-Beleg, data for previously existing applications must often be captured. A sequence of solutions for specific applications already exists. Existing solutions can be used to process the results of the standard recognition.
The handling depends on the specific application. For example it is possible to use dictionaries where names of streets or postal codes are saved to compare doubtful results with the saved data and correct them automatically. This also allows results to be checked and corrected on invoices and delivery slips using a specific logic. Using basic data such as article numbers is helpful to check recognized results. In addition, incorrect forms and fields can be marked and highlighted in the OnScreen correction. A quick and safe correction is guaranteed.
The aim is always to mark forms automatically as “correctly recognized” in order to maintain a low number of manually corrected forms. The use of form reading software is efficient for a large amount of data even if 100% error-free status is not guaranteed . Examples on using QS-Beleg can be found on Projects
Types of fields
QS-Beleg offers the possibility of designing forms with different fields in various sizes and combinations on the same form. The following types of fields can be used:
Optical Mark Recognition (OMR)
Barcodes 1D and 2 D (Data Matrix, QR Code, Aztec and PDF417)
Machine printed characters (OCR)
Hand printed characters (ICR)
Performance of QS-Beleg
Configuration of 50 to 12000 forms daily
120-200 hand printed characters per second / 1500 marks per second
Graphic format: TIFF
Scanner: Bell+Howell, Canon, Fujitsu, Panasonic, Ricoh, TWAIN compatible
Data format: “ASCII delimited”, MS Access or client specific
QS-Beleg works on Windows XP, Windows Vista, Windows 7, Windows 8